One of the first questions that comes up before booking a private event venue is what’s actually included. Packages can vary widely from place to place, and it’s not always clear what’s handled in-house versus what you’ll need to coordinate separately.
Here you’ll discover everything included when choosing to host at the Galilee Beach Club — we’re using weddings as the most detailed example, but don’t forget we are also available for baby showers, bridal showers, bereavements, corporate events, and more! Other private functions follow a similar structure, with adjustments based on size, season, and format.
Private Use of the Venue and Event Timing
When you book a private event at Galilee Beach Club, your event is the only one taking place that day. This applies especially to weddings, where having exclusive use of the space helps keep the day organized and unhurried. Events are structured around a defined rental window, which typically includes time for arrival, the event itself, and breakdown afterward.
Indoor accommodations are available for seated events, with layouts adjusted based on guest count and event type. Outdoor spaces may also be used when appropriate, depending on the season and weather conditions. These details are discussed during the planning process, so expectations are clear well in advance.
On-Site Event Management and Staffing
One of the biggest benefits of booking at Galilee Beach Club is having on-site support throughout the event. Our dedicated director of events, Emily, is there to oversee logistics on the day of the event. She also serves as the main point of contact for timing, vendor coordination, and any last-minute adjustments.
For weddings in particular, you even have the option of creating custom invitations with our in-house stationery artist, Starting with Stationery. This is just one of the many unique touches that make our venue so special.
Service staff, bartenders, and kitchen staff are included based on the services selected for your event. Parking attendants and general grounds management are also part of the day-of operations. Set-up and breakdown of venue-provided items are handled by the GBC team, which helps keep the schedule on track and simplifies the planning process.
Catering and Bar Services
Food and beverage service is handled in-house at Galilee Beach Club. For weddings, this includes structured menu packages that cover cocktail hour, dinner service, and desserts. Other private events follow a similar model, with menus tailored to the style and timing of the gathering.
Bar service is also included, with multiple package options available depending on the event. These typically range from beer and wine service to premium and top-shelf selections. Hosts may also choose to include signature drinks or seasonal offerings. Specific menu selections and bar details are finalized during planning, allowing you to choose exactly what you want (and don’t want!) to see at your event.
Tables, Chairs, and Basic Event Setup
Galilee Beach Club provides all of the core elements needed for event setup. This includes tables, chairs, table numbers, dinnerware, flatware, and glassware. These items are arranged by the event team based on the agreed-upon layout and removed after the event concludes. We take care of it all.
In-house decor is also available for use. This may include items such as lanterns, votive candles, runners, or other neutral accents, depending on availability. Hosts are responsible for delivering any personal decor items table-ready. Florals are handled separately through the club’s in-house floral team or an approved vendor, depending on the event.
Getting Ready Spaces and Pre-Event Access
For weddings, private suites are available for getting ready on-site, with early access provided so the wedding party can prepare comfortably. These spaces are reserved exclusively for the couple and their immediate group — no need to worry about sharing the space.
For other private events, early access may be arranged for setup or vendor arrival, depending on the needs of the event and the venue schedule. These details are confirmed in advance, so that everyone involved is on the same page in terms of arrival times and access points.
Grounds, Maintenance, and Day-Of Readiness
The venue’s grounds are fully maintained in preparation for each event. Outdoor areas, including the beach when used for ceremonies or gatherings, are groomed ahead of time. Professional cleaning services are completed before and after each event to ensure the space is ready for guests and restored afterward.
For events that include outdoor components, the GBC team works with you to create a clear plan in case of weather changes. This helps avoid last-minute decisions and keeps the event running smoothly… rain or shine.
What Varies by Event Type
While we’ve outlined what’s generally included above, some details vary depending on the type of event, the number of guests, the day of the week, and the season. Weddings tend to have the most structured packages, while other private events are customized based on their specific needs.
Rest assured, we walk through all of these details during the inquiry and planning stages to make sure everything is clearly defined before booking!
Understanding what’s included before choosing a private event venue helps set realistic expectations and makes the planning process easier. Our approach is designed to handle the core logistics in-house, letting you focus on your guests (and having fun, of course) rather than juggling details.
For specific questions or event details, the GBC team is always available to walk through options and availability! Contact us today to start planning your dream event.
